We’ll all be familiar with this moment before an essential meeting; you’re at the printer to gather a print job but instead find yourself sifting through piles of paper trying to locate your document in amongst those of your colleagues and goodness knows what else. Or you’re in an alternative part of the office and you realise you’ve printed those papers you needed seriously to the incorrect device… It could be surprising to know that both of the scenarios outlined listed below are entirely avoidable and with an easy follow-me printing solution, could quickly become a thing of the past. Follow-me,
centralised printing or ‘secure print’ while the technology is also referred to, ensures that documents are only ever printed when they’re ‘requested’ or ‘pulled’ from certain device by an official user, so they’re never left piling up unclaimed and can be collected from wherever is most convenient or quickest for that specific user. Besides those individual user benefits, for just about any organisation, follow-me printing is really a straightforward way to cut paper waste, spread printing burdens and improve document security. Here, we provide an introduction to the technology and an outline of a number of follow-me printing’s main advantages…
Introduction
In most typical printing environments without follow-me printing capabilities, users themselves decide exactly where they wish to print a file while still at their workstation. Most will tend to pick the closest operational printer and/or one that prints in along with they require. But in offices where there are multiple devices in use, it’s super easy to make mistakes when it comes to choosing where to send documents. A digit or perhaps a letter wrong on a drop-down printer menu and a file is at the incorrect printer on the other side of the building. Or possibly a consumer chooses the closest device which also is the most used; and so valuable time is spent at the printer while other users’ jobs are increasingly being executed. The standard system is pretty haphazard at the most effective of times in the worst light, it’s frequently slow, fairly inefficient and not always the most cost-effective. Follow-me printing can address each of these issues.
Follow-Me Printing
By staging and compartmentalising the printing process, follow-me printing can effectively eliminate the difficulties outlined above along with the associated financial and time costs. Unlike conventional printing, where a consumer is networked right to a device, follow-me printing deploys a print server in between devices and users’ jobs. Where as ordinarily, when a consumer selects ‘print’ the task will quickly be processed instantly by a chosen device, follow-me printing first sends the task to a print server. It is only once a consumer approaches certain device, which is often any device on the network for which that user has authorization that the task is ‘pulled’ from the server, where it has been temporarily stored and executed, ‘on demand’, there and then. To pull a job (or jobs) from a device, depending on the hardware installed, users either type in an individual ID code to recognize themselves, or if a card reader has been installed on a device, place their ID cards on the card sensor or swipe their cards, where there’s a magnetic reader installed.
Outside the specific scenarios outlined above, the many features of a follow-me printing system are as follows:
Enhanced Document Security
One of many major great things about follow-me printing may be the significantly higher quantities of security it can provide, when compared with more conventional printing arrangements. Security is actually one of the very frequently cited reasons for organisations making the transition to follow-me printing configurations.
As users are required to be at a device for their print job(s) to be processed, follow-me printing can practically eliminate the situation of lost printed documents. Furthermore, whether a consumer collects their job having an ID card or instead identifies him/herself with a 座檯月曆 PIN logon, the follow-me printing system can make sure that only the authorized user is able to pick-up the jobs which they’ve submitted. And as print jobs aren’t executed unless they’re ‘pulled’ from a device by a consumer, there’s much less risk of your more sensitive or especially important documents being seen by unauthorized individuals or being accidentally overly enthusiastic with another person’s printing.
Finally, nearly all the more commonly-used follow-me printing solutions provide a advanced of data Encryption to ensure that documents remain completely secure while they’re in digital form. This ensures when your printer network becomes victim of an unauthorized attack, all jobs on the print server remain safe and secure.
Greater Accountability
Besides the obvious cost savings which come from eliminating those unnecessary print jobs which remain unclaimed on a device, a follow-me printing solution can provide organisations with the powers to introduce greater quantities of user accountability. As all print jobs move across the follow-me print server and always remain connected to certain user ID, follow-me printing provides administrators with highly centralised management control and the capacity to assign costs per user, by cost centre, department, project or by a specific cost code or printer. By budgeting your printing with such means, if there’s a specific department as well as an individual in a organization regularly exceeding print budgets, this is often redressed immediately upon installing a follow-me printing solution.
A More Streamlined Printing Environment
From your day of setting-up a follow-me printing solution, the printing environment becomes much more flexible. As users are required to be present at devices for jobs to be executed, there are never those queues at anybody particular machine. If a printing device is processing other jobs, a consumer can simply proceed to recognize him/her self at an alternate device, for which he or she is authorized.
Follow-me printing, as discussed earlier, provides administrators with far greater controls. Policy and rules-based printing ensures print resources are protected from excessive use, according to an organization’s own pre-determined requirements. Many follow-me printing packages such as Ringdale even provide administrators with an interface for programming their very own custom policies. As well as providing the likelihood for typical savings of between 10% and 15%, follow-me printing enables organisations to take greater accountability of these environmental commitments. Not only does cutting excess printing reduce an organization’s costs but obviously, through lower paper, ink and electricity usage, it also saves on energy and natural resources too.
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